Overview of Security
Security Settings of this Machine
User Security Setting
- User Authentication and Account Track
- [General Settings]
- Performing User Authentication/Account Track
- User Authentication Setting
- Account Track Setting
  - [Account Track Registration]
  - [Account Track Counter]
- Using the Authentication Device
Data Security Setting
- Secure Print: Prints data with a password.
- Encryption of Scan Data
Network Communication Security
- Creating a certificate for this machine for SSL communication
- IPsec Communication

User Authentication in Enhanced Security Mode

Enhancement of user authentication function
Adding, changing, and deleting a registered user
Changing the password by a user

Enhancement of user authentication function

When the Enhanced Security mode is set to ON, functions related to the user authentication are enhanced as follows.

The setting item User Authentication on the screen accessed from Administrator Setting - User Auth./Account Track - General Settings on the UTILITY screen is automatically set to ON (MFP).
User authentication is always required under the following conditions to deal with user data that is to be protected:
The main power switch has been turned off.
The sub power switch has been turned off.
[Access] on the control panel has been pressed.
The currently scanned or output job is stopped.
The RECALL, COPY, SCAN, or STORE tab has been pressed on the touch panel.
The JOB LIST tab - Hold Job or Secure Job has been pressed on the touch panel.
A job is deleted by selecting Reserved Job in the JOB LIST tab on the touch panel.
The Auto Reset function has been activated.
The password for user authentication (user password) must be 8 to 64 alphanumeric characters (the alphabetic characters are case-sensitive). Otherwise, the password becomes unavailable. To continue using the user name with a password less than 8 characters specified, the administrator should change the password to be 8 characters or more.
If a wrong user name/password (or account name/password) is entered in authentication, attempts to retry cannot be made for 5 seconds.
If the Enhanced Security mode is set to ON, the machine rejects the user authentication if it is made using an IC card.
When the Enhanced Security mode is set to ON, Date/Time Setting in System Setting on the User Setting screen is not available.

When a user accesses a file with a specified password in HDD, all the password authentication operations are recorded as audit logs.

Initially, user authentication is not available. When enabling the user authentication, you should change the number of accounts to be distributed according to your needs. For details, refer to [User Authentication] and [Account Track].

Adding, changing, and deleting a registered user

Follow the procedure below to setup a new user name and password to be required for user authentication in Enhanced Security mode. You can change or delete the registered user name or password. For details, refer to [User Registration].

Changing the password by a user

General users can change the password required for user authentication. We recommend that users themselves change the password assigned by the administrator for security. For details, refer to [User Setting]: [Change Password].

Tips

To change a user password without user authentication made, the user name specified with that password should be entered.